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University operations

Key points for university operations in brief

[Latest updates]

  • It is not mandatory to wear a face mask when you are outdoors on HHU’s campus.
  • The buildings’ entrances/outside doors (except for ULB and SSC – see special opening hours) are open from 6:30 a.m. to 8:00 p.m. Monday through Friday.
  • You are obligated to wear a medical face mask inside of the buildings. An exception applies provided that the necessary hygiene measures (e.g. maintaining the minimum distance of 1.5 m or by using glass partitions) are complied with,
    - for teachers during their lectures,
    - for employees at their own workplace,
    - during committee meetings, provided that all participants have been vaccinated against or have tested negative for the coronavirus.
  • Please get information about operations of the Haus der Universität and Mickeln Castle (Schloss Mickeln) directly from their websites.
  • The Student Services Centre has announced that the main canteen and all other canteens and coffeeshops on HHU’s campus remain closed until further notice. You can obtain further information on the Student Services Centre's website (Studierendenwerk).

Last updated on: 16 September 2021: committee meetings.

Committee work

[Last updated on: 16 September 2021]

Guidelines for conducting internal university committee meetings (e.g., faculty councils, committees, boards, appointment committees, etc.) and for elections during the period of limited university operations.

Click here for the guidelines - as from 16 September 2021 (PDF Download)

 

Meetings/events, conferences, workshops

[Last updated on: 9 September 2021]

Events, conferences and workshops are possible in compliance with the 3G rule (access only for immunized or tested persons), Section 1 no. 1 para. 4 of the Coronavirus Protection Ordinance.

Please get information about operations of the Haus der Universität and Mickeln Castle (Schloss Mickeln) directly from their websites.

Closure of buildings

[Last updated on: 19 July 2021]

The buildings’ outside doors/entrances (except for ULB and SSC – see special opening hours) are open Monday through Friday from 6:00 a.m. to 8 p.m. in accordance with HHU’s house rules.

Building sector 22 (except for ZSL [building 22.07] – HHU is the operator) is run by the University Hospital Düsseldorf (UKD). If you have any questions about opening hours of 22 building groups, please contact the UKD directly.

The main cafeteria, Campus Vita and Café Uno restaurants as well as the Ex Libris are not operated by HHU, but by the Student Services Centre (Studierendenwerk). Just click here to get current information about gastronomic facilities on HHU’s and campus on the Student Services Centre’s website.

Video conferences and online teaching

[Last updated on: 10 August 2021]

ZIM has compiled various software tools, for example for video conferences, online teaching and a lot more: ZIM’s wiki.

We recommend CISCO Webex for video conferences. You need a license if you want to invite others to a video conference yourself. As an employee or student, you can activate the license yourself via a registration page. It takes around 30 minutes to create the account. You can then register with the Webex service at hhu.webex.com using your university ID in the format <Kennung>@hhu.de and start conferences. Your authentication takes place on HHU’s systems. The license can also be returned/deactivated via the registration page. Your Webex account will subsequently be deleted after seven days. You can also refer to a video tutorial that demonstrates how to use the registration procedure in the media library.

ZIM supports the use of Webex as the central software solution at HHU. University management also recommends using this programme because it promises the best data protection amongst the current videoconferencing cloud services currently available on the market and it is now used far more frequently than other cloud services.

There is, of course, no ban on using other services. However, HHU does not support these services.

More information and tips for organisers to ensure increased security of video conferences (Intranet).

Warning: hackers exploit fear of the coronavirus!

[Last updated: 22 April 2020]

As seen before in other crisis situations, cybercriminals try to take advantage of people’s uncertainty in order to distribute malware. Allegedly on behalf of the World Health Organization (WHO), e-mails have been sent out which supposedly contain ‘coronavirus safety measures’ in the form of links or attached documents. But in reality you will download malware on your computer when you click on these links or open the attached files. Sometimes these links will lead you to fake online shops that sell facemasks and disinfectants to you at high costs but which you will never receive. Often hackers will also try to steal personal data via e-mails such as the one informing you about an alleged “unauthorized access to your Düsseldorf University roundcube e-mail account” and asking you to click on a link to allegedly confirm your identity.         

Please be wary when you receive unexpected e-mails of this kind and verify the sender, their address and any links contained in the e-mail extra carefully. Institutions that you have not previously been in touch with (e.g. WHO) will not send e-mails to you. If you do not know the sender and have doubts about the origin of the e-mail, do not click on any links or open attached files under any circumstance!

Research and teaching seem particularly affected by the rising number of malware attacks. Increasingly, HHU receives fake e-mails which often claim to contain technical information. They look as if they were sent by ZIM: you will, for example, receive the information about the above mentioned “unauthorized access to your Düsseldorf University roundcube e-mail account “, or an e-mail with “helpful updates” for working from home. ZIM will never send you e-mails asking you to “confirm your identity” or e-mails of a similar kind. Delete e-mails of this kind immediately.

You can find further information and examples here.


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