Jump to contentInformation on University operationsMain points for university operations in briefMain points for university operations in briefStill have questions?[Translate to English:] (Kopie 3)Committee workEvents, conferences, workshopsClosure of buildingsVideo conferences and online teachingWarning: Hackers exploit fear of coronavirus!University operations

University operations

Information on University operations

Main points for university operations in brief

  • Nonpublic committee meetings are permitted again.
  • A record of all persons present must be kept for all committee meetings
  • Wearing a cloth face covering (e.g. textile mask, bandana, scarf) is strongly recommended while on campus, especially if the recommended distance of 1.5 metres cannot be guaranteed as a rule. See also: General recommendations under ‘employees’.
  • The main entrances of buildings in which the examinations and work/laboratory placements take place re-opened on 13 May. For more details, please see below on the page: closure of buildings.
  • Haus der Universität and Schloss Mickeln are available for events. Capacities, however, are limited. Smaller science events can also take place again on campus.
  • Last updated: 18 August: closure of buildings

University operations

Committee work

[Updated on: 31 July 2020]

Guidelines for conducting internal university committee meetings (e.g. faculty councils, boards, appointment committees, et.al.) and for elections during the time of limited operations at HHU.

To the guidelines (link on sub-page)

Events, conferences, workshops

[Last updated: 05 June 2020]

Research conferences, workshops and similar events can once again take place on campus if the necessary hygiene and infection prevention provisions are observed (compare sections 2, 2a and 2b of the Corona Epidemic Ordinance of 30 May 2020) and provided they are organised by HHU employees or members. Until 31 August, external events are not permitted.

On 02 June, Haus der Universität opened for events. Capacities, however, remain limited; please click here for more detailed information.

On 01 June, Schloss Mickeln opened for guests. The blue room and the outbuilding are open to groups of up to eight persons for events organised by HHU employees or members, provided that the hygiene and infection prevention provisions are observed (sections 2, 2a and 2 b of the Corona Epidemic Ordinance of 30 May 2020).

Closure of buildings

[Updated on: 15 May 2020]

The entrance doors to buildings used for the examinations and laboratory placements are open from 13 May, 8am – 3.30pm, Monday-Friday:

Main entrance 22.01 – Access via level 00 to the lecture theatres 2A - E

Main entrance 16.12 - Access via level 00 to lecture theatre 16.12

Main entrance 23.01 - Access via level 00 to the lecture theatres 3A - D

Main entrance 25.12 - Access via level 00 to the lecture theatres 5A - M

Entrance 25.21 - Access via level 00 to the lecture theatres 5A - F

Entrance 25.32 - Access via level 00 to the lecture theatres 5A - M

Main entrance 26.11 - Access via level 00 to the lecture theatres 6A - C

Entrance 26.21 - Access via level 00 to the lecture theatres 6 D - F

Entrance 26.41 - Access via level 00 to the lecture theatres 6G – J

Download: campus plan main and side entrances, extended opening of HHU buildings (As of 13 May, PDF)

Download: List of extended opening hours of buildings on campus (As of 15 May 2020, PDF)

Please contact the HHU Servicepoint under 0211-81-11666 to request access to the buildings outside the mentioned hours.

Opening hours of building 22.01 – according to bookings of lecture rooms (LSF) by the UKD.

All other external doors of HHU buildings remain locked. The doors can be unlocked using your normal keys or transponder (in case of electronic locking systems). If you have unlocked a door to get inside a building, please lock it again after yourself. Other than that, there are no restrictions concerning the operation of the buildings.

This also applies to buildings in the ‘22’ zone. Persons with an authorised access card can still enter the buildings at any time.

Video conferences and online teaching

[Updated on: 27 April 2020]

ZIM has put together a number of software tools, e.g. for video conferences, online teaching and more.

ZIM recommends CISCO Webex for video conferences. You need a licence if you want to invite others to a video conference. The licence can be obtained from the ZIM help desk. Simply send them an with the following information:

  • Full first and last name
  • Employee status of the applicant (e. g. professor, academic staff member, administrative staff ...)
  • Uni ID for verification of information
  • HHU e-mail address in the format firstname.lastname@hhu.de (if you’re not sure, please check on IDM)

As soon as you have been allocated a licence, you will receive an e-mail with a link that activates your Webex account.
More information is available on the ZIM pages under item 6.

There are different experiences with the different providers of video conference systems. Not all providers are able to guarantee data protection and security to an equal measure. HHU mainly uses Webex by Cisco. ZIM and University management recommend the use of this programme because it promises the best data protection among the video conference cloud services currently on the market. Several thousand licences of this programme have been purchased and it is now used more frequently than other programmes.   

Zoom is currently the subject of much discussion. It works well, but the user’s data are analysed intensely and there are a number of security gaps. “It is currently difficult to assess Zoom in terms of data protection – and it changes in a daily basis. This is why we recommend the use of Webex,” explains HHU President Prof Dr Anja Steinbeck. This should not be seen as a strict ban on Zoom: “There is no sufficient basis for this and a ban would mean interference with academic freedom.”

Further information and tips for organisers to ensure increased security of video conferences (Intranet).

Warning: Hackers exploit fear of coronavirus!

[Update: 22.04.2020]

As seen before in other crisis situations, cybercriminals try to take advantage of people’s uncertainty in order to distribute malware. Allegedly on behalf of the World Health Organization (WHO), e-mails have been sent out which supposedly contain ‘coronavirus safety measures’ in the form of links or attached documents. But in reality you will download malware on your computer when you click on these links or open the attached files. Sometimes these links will lead you to fake online shops that sell facemasks and disinfectants to you at high costs but which you will never receive. Often hackers will also try to steal personal data via e-mails such as the one informing you about an alleged “unauthorized access to your Düsseldorf University roundcube e-mail account” and asking you to click on a link to allegedly confirm you identity.         

Please be wary when you receive unexpected e-mails of this kind and verify the sender, their address and any links contained in the e-mail extra carefully. Institutions that you have not previously been in touch with (e.g. WHO) will not send e-mails to you. If you do not know the sender and have doubts about the origin of the e-mail, do not click on any links or open attached files under any circumstance!

Research and teaching seem particularly affected by the rising number of malware attacks. Increasingly, Heinrich Heine University receives fake e-mails which often claim to contain technical information. They look as if they were sent by ZIM: you will, for example, receive the information about the above mentioned “unauthorized access to your Düsseldorf University roundcube e-mail account “, or an e-mail with “helpful updates” for working from home. ZIM will never send you e-mails asking you to “confirm your identity” or e-mails of a similar kind. Delete e-mails of this kind immediately.

You can find further information and examples here.

Still have questions?

If you still have questions that haven’t been answered here, please send an e-mail to the .


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